The Section Chair is the chief administrative officer of the Section and is responsible for the conducting of all Section business. The term of office for the Chair is officially one year, although the position requires a total of three years of service to the Section. In year 1, the person is elected as Chair-Elect, then automatically transitions to Chair in year 2, and then becomes Past Chair in year 3 if the Section includes that position. The responsibilities of the Chair include, but are not limited to, the following:
Executive duties. Serves as the chief executive officer, serves on the Executive Committee of the Section, and handles all matters that arise between Business Meetings. On matters of import that occur between formal meetings, the Executive Committee should be consulted by telephone or mail and, if necessary, asked to vote on the issue.
Appointments. Appoints Section committees and individuals to represent the Section on ASA Committees as the need arises. The Chair, with the approval of the Executive Committee, may designate Committees or individuals to carry out functions of the Section.
• Selects a Chair for the Section Nominating Committee or appoints its members (unless the charter specifies differently—see Committee on Nominations). Periodically updates the Executive Committee on business activities of the Section.
• Appoints interim replacements promptly, with the concurrence of the Executive Committee, for any elected or appointed officers who become unable to fulfill their duties. The Chair shall also make all other Section-related appointments to meet the obligations of the Section to the Association.
• Appoints a Charter Committee not more than three years after the adoption, amendment, or last review of the Section's charter for the purpose of reviewing the charter (see Charter Committee). This Committee works with the Section’s Vice Chair regarding amendments to the charter.
• Schedules periodic meetings or conference calls with the Section officers or Executive Committee as necessary or in accordance with Section practice.
• Presides at all Section meetings and coordinates the work of the officers and Committees of the Section (see Section Meetings).
• Submits requests for meeting rooms (and refreshments, if applicable) for the annual Section business meeting and Executive Committee meeting at the JSM.
• Determines, in conjunction with the COS Representative(s), topics to be presented to the COSGB either to inform that body of plans or to elicit comments and reactions to Section activities or suggestions, whether accomplished or planned. Topics may also affect more than one Section. Examples of such topics are: a proposal to sponsor a Section journal or other publication; webinar use policy; Section experiences with workshops or tutorials; exchange of Executive Committee representatives between Sections with common interests; proposed charter changes; and program participation in ASA regional meetings or in meetings with other professional societies.
New Officer Transition. The outgoing Chair is responsible for ensuring a smooth transition as new officers and appointed persons assume their offices each January. To accomplish this, the Chair:
• Provides all records and assistance essential to the transfer of the Section business from the outgoing Chair to the incoming Chair, including identification of persons likely to be cooperative and effective in conducting Section business
• Prepares and transmits to the incoming Chair a list of Section Committees, their charges and membership
• Reviews Section-related correspondence and other materials and provides copies to the Section Secretary if not done previously
• Updates the description of duties, if necessary
Section-specific Duties. The chairs of some Section have responsibilities that are not required of all sections Chairs. See the Section Charter for details.
Welcoming new members to the section.