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Early January
|
Notify Sections scheduled for charter review this year
Notify Interest Groups due to re-charter during the year and ask their intentions (1.7.3)
|
Third-Year Vice Chair
|
|
Early January
|
Review the Section budgets and financial statements and summarize the financials of the sections for FOC approval (1.5.5)
|
Treasurer
|
|
January
|
Finalize agenda and confirm arrangements for Winter COSGB Meeting (1.1.3)
|
Chair and ASA Section Liaison
|
|
January
|
Contact the Chair of the Committee on Meetings and establish communication (1.6.7)
|
First-Year BOD Rep
|
|
January/February
|
Remind sections for the upcoming Outstanding Section Service Award to be submitted before April 22.
|
First-year Vice Chair
|
|
January/February
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Winter COSGB Meeting
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COSGB
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|
January/February
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Present FOC findings and reports at the COSGB Winter Meeting (1.5.5)
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Treasurer
|
|
January/Even Years
|
Past Chair chairs a task force on reallocation of JSM Invited Sessions. Recommendations to be presented at the ASA BOD Spring Meeting. (1.3.7)
|
Past Chair, Chair-Elect, First- and Third-Year BOD Rep
|
|
January/Even Years
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Obtain data from the ASA Meetings Department for Section attendance counts at JSM for task force on reallocation of JSM Invited Sessions (1.3.8)
|
Past Chair
|
|
February
|
Prepare and distribute draft minutes of Winter COSGB meeting (1.4.4)
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Secretary
|
|
February
|
Provide summary of Winter COSGB meeting to Section Representatives (1.7.6)
|
Vice Chairs
|
|
February
|
Prepare report for ASA BOD for inclusion in Board Books for Spring Meeting. Send to COS Secretary for archival on the ASA website.(1.6.5)
|
Third-Year BOD Rep
|
|
March/April
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Attend ASA BOD Spring Meeting (1.6.3)
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BOD Reps
|
|
April/May/June
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Communicate with Section Representatives and organize their concerns for presentation at COS meeting at JSM (1.7.5)
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Vice Chairs
|
|
May/June
|
Hold conference call to prepare agenda for COS ABM and COSGB meeting at JSM (1.1.3)
|
COSGB and ASA Section Liaison
|
|
June
|
Contact newly elected Section Representatives (1.7.4)
|
Vice Chairs
|
|
June
|
Attend ASA BOD Budget Meeting (1.6.3)
|
BOD Reps
|
|
June
|
Notify Section Chairs of positions to be elected in the next Section election (2.1.2)
|
ASA Section Liaison
|
|
June
|
Appoint three members to the COS Committee on Nominations (1.2.6)
|
Chair-Elect
|
|
June/July
|
Contact Section Treasurers and remind them next year budgets should be developed/finalized at or around JSM as budgets are due October 31 (1.5.4)
|
Treasurer
|
|
June/July
|
Prepare report for ASA BOD for inclusion in Board Books for meeting at JSM. Send to COS Secretary for archival on the ASA website. (1.6.5)
|
Third-Year BOD Rep
|
|
June/July
|
Prepare report for the ASA BOD on the Committee on Meetings for inclusion in Boards Books for meeting at JSM (1.6.7)
|
First-Year BOD Rep
|
|
July
|
Prepare Interest Group activity report for COSGB meeting at JSM (1.7.5)
|
Vice Chairs
|
|
Mid-July
|
Obtain June Section membership counts from the ASA and evaluate the number of COS representatives allowed for each Section. Notify Section chairs with changes in representation or on the borderline to gain or lose a representative. (1.1.8)
|
Chair
|
|
July
|
Appoint one member to the Evaluation Subcommittee of the ASA ACCE (1.2.6)
|
Chair-Elect
|
|
July/August
|
Attend ASA BOD meeting at JSM (1.6.3)
|
BOD Reps
|
|
July/August
|
Attend COSGB meetings, COS ABM, COS response meeting at JSM
|
COS Reps and COSGB
|
|
July/August
|
Identify potential nominees for COS Committee on Nominations at JSM (1.2.2)
|
Chair-Elect
|
|
Mid-August
|
Send draft COS ABM and response meeting minutes to the COSGB (1.4.2)
|
Secretary
|
|
Mid-August
|
Review and edit draft COS JSM meeting minutes
|
COSGB
|
|
Mid-to-late August
|
Send revised draft COS ABM and COS response meeting minutes to Section Reps
Section Reps provide corrections or edits (1.4.4)
|
Secretary/ASA Section Liaison
|
|
September 1
|
Notify Section Treasurers that Section budgets must be submitted electronically by October 31 (1.5.4)
|
Treasurer
|
|
Early September
|
Finalize all ballot items for distribution to the COS
Transmit ballots to enable a vote by September 30 (1.4.4)
|
Secretary/ASA Section Liaison
|
|
Early September
|
Send draft JSM COSGB meeting minutes to the COSGB (1.4.4)
|
Secretary
|
|
September
|
Vote to approve COS ABM and response meeting minutes and any ballot items
|
Section Reps And COSGB
|
|
October
|
Appoint one to three members to the FOC (1.2.6)
|
Chair-Elect
|
|
October/ November
|
Review and update New Section Officers Orientation document (1.2.10)
|
ASA Section Liaison/ Chair-Elect
|
|
October/ November
|
Review and update Responsibilities and Procedures Manual for the COSGB (1.3.5)
|
Past Chair
|
|
November 1
|
Prepare plan of activities for the following year (1.2.7)
|
Chair-Elect
|
|
November 15
|
Submit nominations for COS officers to ASA (1.2.5)
|
Chair-Elect
|
|
November
|
Prepare report for ASA BOD for inclusion in Board Books for November/December meeting (1.6.7)
|
Third-Year BOD Rep
|
|
November, as needed
|
Appoint Secretary, Treasurer and Founders Award Committee members for following year (1.2.6)
|
Chair-Elect
|
|
November
|
Communicate with Section Reps and organize their concerns for presentation at the Winter COSGB Meeting (1.7.6)
|
Vice Chairs
|
|
November
|
Remind sections for the upcoming Outstanding Section Service Award to be submitted before April 22 next year.
|
Third-year Vice Chair
|
|
November
|
Third-year Vice Chair coordinate with incoming Vice Chair (1.7.12)
|
Vice Chairs
|
|
November/ December
|
Attend ASA BOD meeting (1.6.3)
|
BOD Reps
|
|
December
|
Prepare preliminary agenda and confirm arrangements for Winter COSGB meeting (1.1.3)
|
Chair /Chair-Elect/ASA Section Liaison
|