Section Officers Calendar

 


Date

Activity

Responsible Officer

Throughout year

Prepare agendas for periodic Executive Committee meetings

Chair periodic Executive Committee meetings

Chair

Throughout year

Prepare minutes for periodic Executive Committee meetings

Secretary

Throughout year

Respond to COS Vice Chair requests (may include input on ideas and initiatives, Charter Reviews, Section Award nominations, workshop proposals, collaboration suggestions)

COS Representative

Throughout year

Update others on Section activity in Section newsletter/Amstat News/webpage

Publications Officer or as charter mandates

January

Submit abstracts for JSM roundtable sessions and, if applicable, speaker with luncheon

Program Chair-Elect

January

Monitor submission of abstracts for contributed papers and posters

Program Chair

January

Monitor topic contributed session proposal submissions, due mid-January

Program Chair

January

Confirm that individuals submitting papers to topic contributed sessions have the correct session number

Program Chair

January

Respond to any FOC Review inquiries

Treasurer

January

Identify individuals to serve as contributed session chairs

Program Chair

February

Organize contributed abstracts into sessions

Finalize list of contributed session chairs

Submit sessions electronically to ASA office

Program Chair

Late February

Attend Program Committee meeting in Alexandria, VA

Program Chair

February to mid-April

Submit proposals for late-breaking sessions, if any

Program Chair

March

Review online program for JSM

Program Chair

March

Respond to ASA request to reserve rooms and order food for Executive Committee and Annual Business Meetings at JSM

Chair

April

Prepare article for June Amstat News (and, if applicable, Section newsletter) on the Section’s JSM program

Program Chair

May

Welcome newly elected officers

Chair

May

Promote Section roundtable sessions for JSM

Program Chair-Elect

Late May

Submit final program corrections

Program Chair

May/June

Begin to solicit invited session proposals for next year’s JSM

Program Chair-Elect

June

Disseminate summary of Section Annual Reports to be provided by the COS Vice-Chairs

Chair/COS Representative

June

Request checks for JSM awards

Treasurer

June

Prepare next year’s draft budget for discussion at JSM

Treasurer

July

Develop JSM Executive Committee agenda

Develop Section Annual Business Meeting agenda

Chair

July

Prepare financial report for JSM Executive Committee and Section Annual Business Meetings

Treasurer

July/August

Program Chair trains and prepares Program Chair-Elect for next JSM during current JSM

Attend Program Committee meeting at JSM

Visit each session to confirm that session chair is present (assist as needed)

Program Chair
Program Chair-Elect

July/August

Attend Executive Committee meeting at JSM

Attend Section Annual Business Meeting at JSM

Discuss Annual Report summary (provided by Vice-Chairs) and the upcoming questionnaire for the new Report

Executive Committee

July/August

Secure commitments from organizers of invited sessions and instruct them to submit proposals online

Monitor online submission of invited session proposals

Program Chair-Elect

July/August

Attend COS business meeting
Report back to Section Executive Committee and Annual Business Meetings
Attend COS response meeting

COS Representative

July/August

Solicit potential nominees for upcoming appointments and election candidates at JSM

Nominating Committee

Mid-July/ August

Monitor online submission of invited session proposals

Program Chair-Elect

Mid-to-late August

Brief the Program Chair-Elect on lessons learned from JSM

Program Chair

Early September

Make certain that all invited session proposals are submitted by the deadline

Program Chair-Elect

September

Assign invited session proposals to allocated and competition slots and submit to ASA by mid-month deadline

Program Chair-Elect

September

Solicit proposals for JSM Continuing Education courses

Program Chair-Elect

September

Prepare article for November Amstat News soliciting poster and contributed paper abstracts

Program Chair-Elect

September

Vote on behalf of Section for any formal COS motions (new Sections, COS charter amendments, COS minutes from JSM)

COS Representative

Late September

Vote on invited sessions submitted for competition

Program Chair-Elect

October

Submit Section budget to ASA

Treasurer

October/ November

Identify candidates for Section office

Submit names to ASA by November deadline

Nominating Committee

Early November

On-line Mandatory Questionnaire for the Section Annual Report opens

Chair/COS Representative

Early November

Select time slots for invited sessions

Program Chair-Elect

Mid-November

Review invited program

Program Chair-Elect

November

Prepare year-end summary for January Amstat News and Section newsletter

Chair

November

Prepare message from Chair for Section newsletter

Chair-Elect

November

Begin transition of duties to ensure continuity

All outgoing officers with successors

November/ December

Make appointments for year as Chair

Chair-Elect

November/ December

Solicit proposals for topic contributed sessions

Program Chair-Elect

November/ December

Secure letters of support for proposals for JSM Continuing Education courses that the Executive Committee has chosen to sponsor

Program Chair-Elect

November/ December

Organize JSM roundtable sessions and, if applicable, speaker with luncheon

Program Chair-Elect-Elect

November/ December

Fill out Annual Report Questionnaire (online) on the Section’s activities for the year (responses should have been discussed among the Executive Committee)

Chair/COS Representative

December

Prepare message from Chair for February Amstat News

Chair-Elect

December

Begin to monitor the submission of abstracts for contributed sessions and posters

Begin to identify potential session chairs

Program Chair-Elect