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Throughout year
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Prepare agendas for periodic Executive Committee meetings
Chair periodic Executive Committee meetings
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Chair
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Throughout year
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Prepare minutes for periodic Executive Committee meetings
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Secretary
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Throughout year
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Respond to COS Vice Chair requests (may include input on ideas and initiatives, Charter Reviews, Section Award nominations, workshop proposals, collaboration suggestions)
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COS Representative
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Throughout year
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Update others on Section activity in Section newsletter/Amstat News/webpage
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Publications Officer or as charter mandates
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January
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Submit abstracts for JSM roundtable sessions and, if applicable, speaker with luncheon
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Program Chair-Elect
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January
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Monitor submission of abstracts for contributed papers and posters
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Program Chair
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January
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Monitor topic contributed session proposal submissions, due mid-January
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Program Chair
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January
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Confirm that individuals submitting papers to topic contributed sessions have the correct session number
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Program Chair
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January
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Respond to any FOC Review inquiries
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Treasurer
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January
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Identify individuals to serve as contributed session chairs
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Program Chair
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February
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Organize contributed abstracts into sessions
Finalize list of contributed session chairs
Submit sessions electronically to ASA office
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Program Chair
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Late February
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Attend Program Committee meeting in Alexandria, VA
|
Program Chair
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February to mid-April
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Submit proposals for late-breaking sessions, if any
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Program Chair
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March
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Review online program for JSM
|
Program Chair
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March
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Respond to ASA request to reserve rooms and order food for Executive Committee and Annual Business Meetings at JSM
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Chair
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April
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Prepare article for June Amstat News (and, if applicable, Section newsletter) on the Section’s JSM program
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Program Chair
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May
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Welcome newly elected officers
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Chair
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May
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Promote Section roundtable sessions for JSM
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Program Chair-Elect
|
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Late May
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Submit final program corrections
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Program Chair
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May/June
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Begin to solicit invited session proposals for next year’s JSM
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Program Chair-Elect
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June
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Disseminate summary of Section Annual Reports to be provided by the COS Vice-Chairs
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Chair/COS Representative
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June
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Request checks for JSM awards
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Treasurer
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June
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Prepare next year’s draft budget for discussion at JSM
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Treasurer
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July
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Develop JSM Executive Committee agenda
Develop Section Annual Business Meeting agenda
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Chair
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July
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Prepare financial report for JSM Executive Committee and Section Annual Business Meetings
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Treasurer
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|
July/August
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Program Chair trains and prepares Program Chair-Elect for next JSM during current JSM
Attend Program Committee meeting at JSM
Visit each session to confirm that session chair is present (assist as needed)
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Program Chair
Program Chair-Elect
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July/August
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Attend Executive Committee meeting at JSM
Attend Section Annual Business Meeting at JSM
Discuss Annual Report summary (provided by Vice-Chairs) and the upcoming questionnaire for the new Report
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Executive Committee
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July/August
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Secure commitments from organizers of invited sessions and instruct them to submit proposals online
Monitor online submission of invited session proposals
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Program Chair-Elect
|
|
July/August
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Attend COS business meeting
Report back to Section Executive Committee and Annual Business Meetings
Attend COS response meeting
|
COS Representative
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July/August
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Solicit potential nominees for upcoming appointments and election candidates at JSM
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Nominating Committee
|
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Mid-July/ August
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Monitor online submission of invited session proposals
|
Program Chair-Elect
|
|
Mid-to-late August
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Brief the Program Chair-Elect on lessons learned from JSM
|
Program Chair
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|
Early September
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Make certain that all invited session proposals are submitted by the deadline
|
Program Chair-Elect
|
|
September
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Assign invited session proposals to allocated and competition slots and submit to ASA by mid-month deadline
|
Program Chair-Elect
|
|
September
|
Solicit proposals for JSM Continuing Education courses
|
Program Chair-Elect
|
|
September
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Prepare article for November Amstat News soliciting poster and contributed paper abstracts
|
Program Chair-Elect
|
|
September
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Vote on behalf of Section for any formal COS motions (new Sections, COS charter amendments, COS minutes from JSM)
|
COS Representative
|
|
Late September
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Vote on invited sessions submitted for competition
|
Program Chair-Elect
|
|
October
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Submit Section budget to ASA
|
Treasurer
|
|
October/ November
|
Identify candidates for Section office
Submit names to ASA by November deadline
|
Nominating Committee
|
|
Early November
|
On-line Mandatory Questionnaire for the Section Annual Report opens
|
Chair/COS Representative
|
|
Early November
|
Select time slots for invited sessions
|
Program Chair-Elect
|
|
Mid-November
|
Review invited program
|
Program Chair-Elect
|
|
November
|
Prepare year-end summary for January Amstat News and Section newsletter
|
Chair
|
|
November
|
Prepare message from Chair for Section newsletter
|
Chair-Elect
|
|
November
|
Begin transition of duties to ensure continuity
|
All outgoing officers with successors
|
|
November/ December
|
Make appointments for year as Chair
|
Chair-Elect
|
|
November/ December
|
Solicit proposals for topic contributed sessions
|
Program Chair-Elect
|
|
November/ December
|
Secure letters of support for proposals for JSM Continuing Education courses that the Executive Committee has chosen to sponsor
|
Program Chair-Elect
|
|
November/ December
|
Organize JSM roundtable sessions and, if applicable, speaker with luncheon
|
Program Chair-Elect-Elect
|
|
November/ December
|
Fill out Annual Report Questionnaire (online) on the Section’s activities for the year (responses should have been discussed among the Executive Committee)
|
Chair/COS Representative
|
|
December
|
Prepare message from Chair for February Amstat News
|
Chair-Elect
|
|
December
|
Begin to monitor the submission of abstracts for contributed sessions and posters
Begin to identify potential session chairs
|
Program Chair-Elect
|