The Council of Chapters Governing Board manages the affairs of the Council of Chapters and consists of 14 officers from current and immediate past Council members, and other elected officers from the Association membership at large. The officers are the Chair, Chair-Elect, Past Chair, three Board Representatives (to the ASA Board of Directors), one Vice Chair from each of the six Districts of the Association, a Communications Officer, and a Secretary/Treasurer. The terms of office of the Chair, Chair-Elect, Past Chair, Communications Officer, and Secretary/Treasurer are yearly; all other members of the Council serve three years.
Nomination and Election of Officers
Nomination and Election of Officers
The Chair-Elect is elected by a majority vote of all voting members of the Council of Chapters. The Vice Chairs are elected by the Council members in the District that they serve, while individual Chapters appoint their Chapter Representative. The Board Representatives are elected by the full members of the Association. The Communications Officer and Secretary/Treasurer are appointed by the Chair-Elect for the year in which he or she is Chair. Chapter Representatives, Vice Chairs and Board Representatives are elected for three-year terms; elections are rotated through Regions 1, 2, and 3. No member of the Council of Chapters may serve in more than one capacity simultaneously (e.g., serve on the Governing Board and serve as a Chapter Representative).
One standing committee of the Council is the Committee on Nominations. The Committee on Nominations shall consist of six members, each representing a unique district. Each year, with the consent of the Governing Board, three members shall be appointed by the Chair to serve two year terms. Only Presidents, Past Presidents, Secretaries, and Treasurers of ASA Chapters as well as members of the Council of Chapters shall be eligible for appointment to the Committee on Nominations. Each Appointee must be a full member of ASA. The Committee on Nominations shall be chaired by an officer of the Council of Chapters. Members of the Committee on Nominations are not eligible for nomination by the Committee. The charge of this Committee is to submit to the Association and the Council Chair the nominees for Chair-Elect and the appropriate District Vice Chairs and Board Representative elections by December of each year.
Another standing committee of the Council is the Chapter Status Committee. The committee is charged with reviewing proposals for new Chapters as well as monitoring the activities of existing chapters to make recommendations to the Governing Board concerning action for chapter revival or dissolution. The Committee consists of the six Vice-Chairs, the Communications Officer, and Board Representative(s) whose term starts in odd numbered years.
The annual business meeting of the Council of Chapters is held during the annual Joint Statistical Meetings. At that time the actions taken by the Council of Chapters Governing Board during the past year, as well as the plans for future activities, are presented for discussion and appropriate action. Outside of this meeting, Council business is generally conducted by email or telephone.
The Council of Chapters Governing Board meets semiannually in late January or February and August. The winter meeting is used to plan and discuss the yearly activities of the Council; the August meeting during the Joint Statistical Meetings is used to prepare for the annual business meeting of the Council. Amendments to the Charter need to be originated either by the Governing Board or by a petition signed by at least 10 Council members and submitted to the Governing Board.