Responsibilities of the six District Vice Chairs
District Vice Chairs are elected by the Chapter Representatives in their Districts. (NOTE: A Vice Chair who transfers his or her ASA membership out of the District of election will be considered as having vacated the position.)
1. Serves as member of the COC and the COCGB. Attends the COC business meeting at JSM, and COCGB meetings in winter and at JSM. Represents the District and its Chapters at these meetings. Conveys District and Chapter concerns to the COCGB.
2. Maintains communication with Chapters in his/her District.
- Knows the officers of each Chapter and verifies the accuracy of ASA rosters of Chapter officers. Contacts Chapters when necessary to update the roster.
- Makes direct contact with the Chapter Representative, President, or other officer of each Chapter at least once a year.
- Informs the Chapters about COCl activities.
- Keeps abreast of Chapter activities and concerns. Ask to be placed on the mailing list of each Chapter to receive newsletters and announcements.
- Encourages Chapters to have representatives at the annual business meeting and workshop.
3. Prepares District status reports for the COCGBB meetings and submits them to the Chair prior to the meetings. Reports need to be prepared twice a year in anticipation of the February and JSM meetings.
- Makes direct contact with each Chapter at least once a year.
- In particular, the report for the February meeting should be an annual report covering the entire year. This report is the responsibility of the out-going Vice Chair if there has been a recent election. The report for the August meeting should focus more on the weaker Chapters that have potential or severe problems.
4. Visits chapters in his/her district where possible.
5. Serves as a member of the COC Cha Committee on Chapter Status. Attend Committee meetings held in conjunction with meetings of the COCGB.
6. Assists the Governing Board and ASA staff in handling problems surrounding delinquent and inactive Chapters. Works with delinquent Chapters to seek a return to active status, through contact with Chapter officers. If no officer structure is apparent, tries to stimulate Chapter activity through contact with ASA members in the Chapter's area.
7. Helps to revitalize less active Chapters. Suggest ways to make use of ASA services such as mailing lists and speakers, and the proper procedures to follow to obtain these services.
8. Works with ASA members in the District who would like to establish a new Chapter.
9. Assists with follow-up of the annual report of Chapters by phoning the officers of non-responding Chapters. The Chair of the report will report non-responding Chapters about May of each year.
10. Responds to special requests by the Chair of the Council to communicate with Chapters in the District.
11. Outgoing Vice Chairs turn over their files to new Vice Chairs, and advise them on their duties and schedules for those duties to be carried out.
12. Carries out special projects as assigned by the Chair.