Responsibilities of the Secretary/Treasurer
The Secretary/Treasurer is appointed by the Chair.
1. Serve as a member of the COC, the COCGB, the Executive Committee, and the Planning Committee. Attend the COC Business Meeting at JSM, meetings of the COCGB and the Executive Committee, and other meetings which may be called. Report on business and financial matters of the Council.
2. Assist the Chair in arranging the time and location of each meeting and developing an agenda for each meeting. Assist the ASA staff in the preparation and distribution of the agenda and supporting documentation prior to the meeting.
3. Prepare minutes of all meetings of the COC, COCGB, and Executive Committee, and other meetings which may be called (including teleconferences). Minutes should be prepared within two months of the meeting. Disseminate minutes to appropriate recipients, with the help of ASA staff and post minutes on the COC website.
4. Keep track of the approved budget and oversee expenditures, with advice and consultation from ASA accounting staff. Assure that expenditures do not exceed the budget.
5. Assist the Chair-Elect in reviewing the budget for the following year prepared by the ASA Director of Operations.