JSM submission info

 

INVITED SESSION

Invited sessions are well developed ideas that are typically viewed as new and important and the talks are longer. Invited session submissions also have much earlier deadlines (early September). The organizer must put together and submit a proposal for the entire session. An invited session may be either a paper session (series of oral presentations with or without discussant) or a panel discussion. Paper sessions typically consist of 3-6 participants (including speakers and possibly discussants). A separate abstract is required for each talk. Panel sessions typically involve 3-6 panelists, and the session submission format involves a single abstract. 

What to do:

  • Begin EARLY (July/August).
  • Consider a theme of broad interest, and identify and contact potential speakers/panelists. If you don’t have enough speakers, consider posting at the ASA/TSHS community site and/or contact the TSHS Program Chair for assistance. Note that an individual may present only ONCE (in either an invited, topic-contributed, or contributed paper or panel session). Make sure that potential presenters are aware of this restriction. If they are involved in multiple session proposals, negotiate with them about which one will take priority in case multiple of those session proposals get accepted (typically, the earlier you ask speakers, the more likely the will be to commit to your proposal).
  • Contact the TSHS Program Chair to alert him/her of your upcoming submission.
  • Once you arrange for potential participants, write a proposal consisting of the title, brief abstract/rationale, list of participants, and tentative titles for the talks (titles can be changed later).
  • Submit the session proposal via ASA's online system indicating type of session and proposed sponsor (TSHS). The session may be accepted outright into a TSHS-allocated spot, or may be entered it into an open JSM-wide competition in which selection is decided by a consensus vote of the entire JSM Program Committee. In either case, only sessions submitted via ASA's online system will be considered. Submission of session proposals typically starts in August and ends at the beginning of September.
  • Decisions about the invited program are made by the end of September. Given the limited number of sessions and increasing attendance, the process is competitive and many strong sessions are not selected for the invited program. If your session is not chosen, you can submit it to be considered as a topic-contributed session at a later date.

TOPIC-CONTRIBUTED SESSION

Topic-contributed sessions involve a set of presentations organized around a common theme. Paper sessions typically consist of 3-6 participants (including speakers and possibly 1-2 discussants), and the talks are longer than regular presentations (20 minutes rather than 15). A separate abstract is required for each talk. Poster sessions are an alternative option to oral presentations, with a number of posters organized around a common topic. Panel sessions typically involve 3-6 panelists and the session submission format involves a single abstract.

What to do:

  • Consider a theme, and identify and contact potential speakers/panelists. If you don’t have enough speakers, consider posting at the ASA/TSHS community site and/or contact the TSHS Program Chair for assistance. Note that an individual may present only ONCE (in either an invited, topic-contributed, or contributed paper or panel session). Make sure that potential presenters are aware of this restriction. If they are involved in multiple session proposals, negotiate with them about which one will take priority in case multiple of those session proposals get accepted (typically, the earlier you ask speakers, the more likely the will be to commit to your proposal).
  • Contact the TSHS Program Chair to alert him/her of your upcoming submission (recommended but not required). 
  • Once you arrange for potential participants, write a proposal consisting of the session title and description, list of participants, and tentative titles for the talks (titles can be changed later).
  • Submit the session proposal via ASA's online system, indicating type of session and proposed sponsor (TSHS). Submission of session proposals typically starts in December and ends mid-January.
  • Await approval from the TSHS program chair with your session ID.
  • Ensure all speakers submit individual abstracts between the start of December and the end of January, using the six-digit session ID. Note that all speakers will be required to register for JSM prior to abstract submission.
  • Organizers will be notified of the status of their proposed session by mid-January.

ABSTRACT (REGULAR CONTRIBUTED SESSION)

You may simply submit an individual presentation abstract online from early December to early February, and the JSM Program Committee will include it in a session. They will do their best to place it with other abstracts similar in theme to yours, but this is not always possible. An accepted paper requires the presenter to deliver a 15-minute presentation. An accepted poster requires the presenter to deliver a 5-minute presentation, followed by an e-poster session later the same day.

What to do:

  • Write an abstract consisting of the title, description, and keywords.
  • Submit the abstract online between the start of December and the end of January. Abstracts are limited to 1,200 characters and will be posted without paragraph breaks. Note if the abstract can be considered for alternate session sub-types (paper or poster). Space will not be available for all paper submissions received and acceptance is more likely if the presentation can be made in different session formats.

More detailed information for JSM 2016 can be found at https://www.amstat.org/meetings/jsm/2016/technicalprogram.cfm.