Chicago Chapter, American Statistical Association
(As amended December, 2003)
Article 1. Name
The name of this organization shall be the Chicago Chapter of the American Statistical Association.
Article 2. Objectives
The objectives of the Chicago Chapter of the American Statistical Association shall be to foster interest in the improvement of statistical methods and in their useful applications, to promote unity and effectiveness of effort among all concerned with statistical problems, and to increase the contribution of statistics to human welfare. To this end, the Chapter proposes to conduct meetings; to produce publications; to make available information concerning statistical science; to cooperate with other organizations in the advancement of statistics; to stimulate research and promote high professional standards; and, in general, to make statistics of service to other sciences and to practical affairs.
Article 3. Membership
The membership of the Chapter shall consist of persons who have paid the Chapter such dues as may be required and (a) who are members of the American Statistical Association or (b) who are otherwise interested in the objectives of the Chapter.
Article 4. Affiliation
This Chapter shall maintain itself in good standing as a local chapter chartered by the American Statistical Association. A copy of this Chapter’s Constitution, together with all subsequent amendments, shall be filed with the Secretary of the American Statistical Association.
Article 5. Board of Directors
There shall be a Board of Directors of this Chapter, which shall consist of the President, the President-Elect, the Vice Presidents, the Council of Chapters Representative, and eight additional Directors of whom seven shall be elected and the other shall be ex-officio. The ex-officio Director shall be the immediate Past President or one of the immediate Past Vice Presidents. In addition, the Vice Chair of the American Statistical Association Council of Chapters serving the District in which the Chicago Chapter is located if a member of the Chapter, may serve as an ex-officio Director. Likewise, the Council of Chapters Representative to the American Statistical Association Board of Directors from the region containing the Chicago Chapter, if a member of the Chapter, may serve as an ex-officio Director. The ex-officio members of the Board shall enjoy the same status as the other members of the Board. Meetings. The Board of Directors shall meet at least once a year. Meetings shall be held at the call of the President or on written petition signed by three members of the Board.
Powers and Duties.
The Board of Directors shall have power to administer the affairs of the Chapter in accord with policies adopted by itself or by the members of the Chapter; to recommend to the Chapter policies and action which will promote the welfare of the profession; to elect Honorary Members of the Chapter; to fix time and place of meetings of the Chapter; to administer the budget; and to discharge such other responsibilities as may be required for the successful operation of the Chapter. They shall also have the power to change the By-laws by a three-quarter vote of full membership of the Board of Directors.
Article 6. Officers
The officers of the Chapter shall be a President, a President-Elect, one or more Vice Presidents, but not to exceed eight, as provided by the By-Laws of the Chapter, the Council of Chapters Representative, and members of the Board of Directors. All officers must be full members of the American Statistical Association and members of the Chapter.
Terms of Office.
The President, President-Elect, and Vice Presidents shall serve for one year or until a successor is chosen. The Council of Chapters Representative shall serve for three years, beginning January 1, 1993, and continuing every three years thereafter.
Election and Installation.
Each year election and installation of officers of the Chapter shall proceed as follows: not later than March 15, a Nominating Committee, appointed by the President, shall nominate one eligible person for each office, the term for which expires in thatyear; such nominations shall be announced at the April general meeting of the Chapter; not later than April 30, any group of fifteen or more members of the Chapter may nominate other persons for any or all offices by presenting to the Vice President, Secretary a petition to that effect. An election of officers shall be held under whichever of the following conditions is applicable: If there be only one nominee for each office, the nominees shall be considered elected and the President, President-Elect, and Vice Presidents installed at the May general meeting of the Chapter. The Council of Chapters Representative, if the term of office is expiring, shall take office on January first of the following year. If there be more than one nominee for any office, or if there be only one nominee for each office and the President, with the consent of the Board, deems it desirable, the election shall proceed as follows: not later than May 15, the Vice President, Secretary shall mail to each Chapter member one ballot for the election of officers from among the persons nominated and such other eligible persons as the members may enter on the ballots by writing in names. These ballots must be returned to the Vice President,Secretary by May 31. By June 15, the Officers of the Chapter shall count the ballots received, determine the election, and effect the installation of the President, President-Elect, and Vice Presidents as of July 1. The Council of Chapters Representative, if the term of office is expiring, shall take office on January first of the following year.
The Board of Directors shall fill any vacancy which may occur, between elections, in any office.
Unless otherwise stated in the Constitution and By-Laws of this Chapter, or otherwise determined by the Board of Directors or the Chapter membership, the duties of the officers shall be as set forth in Robert’s Rules of Order, the most recent edition.
Article 7. Meetings
There shall be one or more general meetings of the Chapter each year, held at such time and place as the President, with the aid of other officers, may direct. There shall be as many other meetings, of members generally or of special groups of members, as the activities of the Chapter may require.
Article 8. Committees
The Committees of the Chapter and Chapter representatives other than the Council of Chapters Representative shall be appointed by the President with the counsel of the other Officers, the Directors, and such other Chapter members as the President may choose. Also, any 15 members of the Chapter may petition the President to appoint such committee or committees as they believe desirable. All Chapter members are eligible for appointment to committees.
Article 9. Resolutions
Resolutions shall be voted (a) by the Board of Directors or (b) by the members of any general meeting at which thirty percent of the Chapter membership is present. Resolutions shall require a two-thirds majority vote of the entire Board or of the membership present at a general meeting which is attended by at least thirty percent of the Chapter membership. Resolutions of the Chapter shall be so phrased as not to imply that they are policy of the American Statistical Association.
Article 10. Amendments
Amendments to this Constitution may be proposed by the Board of Directors or by a petition signed by 10 members. An amendment originating by petition shall be referred to the Board of Directors for its recommendation as to method of ratification. Following action by the Board of Directors, the Secretary shall publish a copy of the proposed amendment and the Board’s recommendation and shall mail it to all Chapter members. Unless the Board decides that the proposed amendment is of such urgency as to require a special mail ballot, the amendment shall be submitted to the members for mail vote at the time of the annual election of officers. Ratification shall require an affirmative vote of the two-thirds of the mail ballots returned, provided that ballots have been returned by not less than thirty percent of the membership within one month from the date of its mailing.
Article 11. Ratification
When two-thirds of the members of the Board of Directors of the Chapter have approved this Constitution, the Secretary shall mail copies of it, along with a ballot, to all members of the Chapter. Ratification shall require an affirmative vote of two-thirds of the mail ballots returned, provided that ballots have been received from not less than thirty percent of the members within one month from the date of mailing. When ratified, this Constitution shall supersede any previous Constitution of the Chapter, as of the September 1 following.
Article 12. Dissolution
Upon the dissolution of the Chapter, assets shall be distributed to the American Statistical Association, 1429 Duke Street, Alexandria, Virginia 22314, for one or more exempt purposes within the meaning of Section 501©(3) of the Internal Revenue Code of 1954, or corresponding Section of any future Federal tax code.
Chicago Chapter, American Statistical Association
(As amended December, 1991)
Article 1. Membership
The membership year shall be August first to July thirty-first. Termination of membership. A member may resign from the Chapter by notifying the Vice President for Membership. There shall be no reimbursement of dues under these circumstances. The privileges of membership in the Chapter shall terminate on November 1 each year, if by that date payment of dues for the ensuing year has not been received.
Membership dues exemption.
The Board of Directors may, at its discretion, adjust the annual dues of a member of the Chapter or a class of members for such period as it designates. Honorary members, elected by the Board of Directors, shall not be required to pay dues, but may vote as regular members.
Article 2. Finance
The Board shall determine the amount of dues.
The fiscal year shall be August first to July thirty-first.
All funds of the Chapter shall be deposited with the Treasurer who shall make disbursements therefrom under supervision and regulation of the Board.
Financial relationship with the American Statistical Association.
The American Statistical Association shall not be responsible for the debts of this Chapter nor shall this Chapter hold itself liable for the obligations of the American Statistical Association. The Treasurer of the Chapter shall submit an annual report to the American Statistical Association and collect such credits as are due the Chapter pursuant to Article II of the Bylaws of the American Statistical Association.
Article 3. Vice Presidents
There shall be eight Vice Presidents of the Chapter. They shall be denominated as follows according to their principal responsibility: a Vice President for Publicity and Chapter Marketing, a Vice President for Conferences, a Vice President for Luncheon Programs, a Vice President for Membership, a Vice President for Communications, and a Vice President for Workshops; in addition the Secretary and Treasurer shall be Vice Presidents. In the absence of the President, the President-Elect shall assume the duties of the President.
Article 4. Ratification and Amendment
The process for ratification of these Bylaws shall be the same as for ratification of the Constitution of the Chapter. These Bylaws may be amended by the Board of Directors as prescribed by Article 5 of the Constitution.